Records and Transparency Requirements Under WUCIOA
Associations must acknowledge records requests within 10 days and complete disclosure within 21 days maximum. These are hard deadlines, not guidelines. Owners are entitled to one free annual electronic or written copy of the owner list. Reasonable fees may be charged for additional copies but cannot be used to discourage access.
Retention Requirements
- 7-year retention: budgets, receipts, accounting records, contracts, design and enforcement materials
- 1-year after election: ballots, proxies, and absentee ballots
- Indefinite: meeting minutes, governing documents, owner rosters, and notices
How My HOA Voice Handles This
The Documents module provides permanent, searchable document storage with role-based access controls. Homeowner-accessible documents are available 24/7 through the owner portal, eliminating most ad-hoc records requests. All platform data is retained with automated backups satisfying the 7-year and indefinite retention categories under WUCIOA.