HOA Management Features — 11 Integrated Modules

My HOA Voice replaces multiple disparate systems with one integrated platform. Every module works together, sharing data and sending unified notifications. All 11 modules are included at $10 per member per year.

Core Modules

Announcements Module

Keep your community informed with board announcements and updates delivered through email, SMS, and in-app notifications.

  • Post community-wide announcements
  • Email, SMS & in-app delivery
  • Notifications sent per each homeowner's preferences
  • Announcement history and searchable archive

Documents Module

Secure document storage with permission controls for homeowners and board members. Meets WUCIOA 7-year record retention requirements.

  • CC&Rs, bylaws & meeting minutes
  • Permission-based access controls (board vs. homeowner)
  • Automatic notifications when new documents are uploaded
  • 7-year retention compliance (WUCIOA requirement)
  • Organized, searchable document library

Events Module

Schedule and manage HOA board meetings and community events with automatic notifications that meet WUCIOA's 14-50 day advance notice requirements.

  • HOA board meetings & homeowner-run community events
  • Automatic notifications on publish
  • 14-50 day meeting notice compliance (WUCIOA requirement)
  • Agenda distribution to all members
  • RSVP tracking & attendance

Voting Module - WUCIOA Secret Ballot Compliance

Secure, WUCIOA-compliant voting with true secret ballots for board elections, recalls, and CC&R amendments. Incumbents are blocked from accessing or counting ballots, as required by SB5129.

  • True secret ballots - system knows who voted, not how they voted
  • Incumbents blocked from ballot access (SB5129 compliant)
  • Weighted voting for multi-property owners
  • Proxy voting support
  • Board elections with write-in candidate support
  • Automated result tabulation
  • Full audit trail for compliance documentation

Surveys Module

Collect homeowner feedback before big decisions. Surveys are ideal for gauging community sentiment before a formal vote, reducing conflict and increasing participation.

  • Create surveys for homeowner feedback
  • Gauge community sentiment before formal votes
  • Pre-vote topic socialization
  • Response tracking & results dashboard

Communications Module

Direct, audited communication between homeowners and the board with full status tracking and a complete audit log. Handles architectural review, violations, financial disputes, and more.

  • Full audit log & status tracking
  • General board-homeowner communications
  • Architectural review requests
  • Violation reports
  • Financial & payment issues
  • Neighbor disputes
  • Document & accommodation requests
  • Property transfers & maintenance requests

Properties & Dues Module - Fee-Free Payment Compliance

Manage all properties, ownership tracking, HOA dues, and special assessments. Includes a fee-free payment option as required by WUCIOA/SB5129 - HOAs cannot require all payments through fee-based services.

  • Property & ownership tracking
  • HOA dues & special assessments
  • Fines & late fees
  • Secure online payment portal (Stripe)
  • Fee-free payment option (SB5129 requirement)
  • Payment history accessible by homeowners

Member Directory Module

A community directory where each homeowner controls what personal information is visible. Connects neighbors while respecting privacy.

  • Privacy-controlled by each individual homeowner
  • Community connection and neighbor discovery
  • Contact information sharing with consent
  • Owner-managed privacy preferences

Pet Registry Module

A community pet registry where homeowners register their pets, upload vaccination records, and stay connected - with board-managed rules, breed restrictions, and approval workflows.

  • Pet registration with photos
  • Vaccination record upload & expiry alerts
  • Lost pet contact information
  • Community pet directory
  • Breed & type restrictions managed by board
  • Board approval workflow for pet registrations
  • HOA pet rules management
  • Homeowner vaccination reminders

AI Video Agent - Premium Add-On

An AI-powered assistant that answers homeowner questions 24/7 directly from your community's knowledge base (CC&Rs, bylaws, meeting minutes). Also submits communications on behalf of homeowners. Available as a premium add-on. Free during the 30-day trial.

  • Answers questions from CC&Rs, bylaws & meeting minutes
  • Submits communications for homeowners on their behalf
  • 24/7 homeowner self-service - reduces board workload
  • Knowledge base powered by your community's documents

Platform Features (Included with All Modules)

Coming Soon

Ready to Get Started?

$10 per member per year. All 11 modules included. 30-day free trial, no credit card required.

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